Texoma Human Resource Management Association

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  • 17 Mar 2021 3:16 PM | Kay Black (Administrator)

    SUMMARY OF POSITION:

    Performs complex accounting financial and general administrative support to the Finance and Administrative departments. Work involves performing detailed assignments in recording, classifying, examining, and verifying financial records, documents, or reports. Performs routine customer service to program staff, governmental agencies, community organizations, or the general public.  Works under general supervision with moderate latitude for the use of independent judgment in the performance of duties with respect to matters of significance.   

    ORGANIZATIONAL RELATIONSHIPS:

    1.      Reports to:  Finance Director

    2.      Directs:  May direct other staff and/or interns and volunteers

    3.      Other:  Collaborate with COG staff; federal, state, and local agencies and officials; COG Governing Body; Executive Director; and the general public.

    DUTIES:

    Duties include but are not limited to:

    Essential Duties:

    1.      Interpret federal, state and local regulations and implement management policies and operating practices as they relate to specific program assignments

    2.      Accounts Payable

    a.      Input into the accounting software after verifying the accuracy of vendor invoices and confirm that the correct general ledger account codes are used, all signatures are acquired. 

    b.      Create check request for all of Admin and Finance invoices and send to the Executive Director for approval.

    c.       Maintain vendor files and W-9’ for accuracy, responsible for the 1099 information.

    d.      Generate payment to vendors on a routine schedule per TCOG accounting procedures and match the check with backup.  Send check register to Finance Director for review before releasing checks.

    e.      Inspect paid and unpaid invoices including cleared payment inquires and check voiding to maintain accurate files and records according to policy.

    f.        Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment.

    3.      Maintain inventory and asset schedule

    a.      A full understanding of our capitalization policy

    b.      Update the inventory and asset schedule monthly with review by the Finance Director

    4.      Month end Responsibility

    a.      Calculate and post monthly allocation of common expenses such as postage, copy center, etc.

    b.      Credit Card reconciliation

    c.       Reconcile all bank accounts

    5.      Annual Audit

    a.      Work with Finance Director at year end to prepare for audit

    b.      Work with Auditors to retrieve any documentation requested

    6.      Processing account receivables and incoming payments in compliance with TCOG’s accounting policy and procedures.

    7.      Perform day to day financial transactions, including verifying, classifying, computing posting and recording accounts receivables and accounts payable.

    8.      Backup to Payroll, will be responsible for all of the payroll processes and be the backup for HR.

    9.      Grant Management

    • a.      Manage Federal, State and Local grants
    • b.      Provide budget assistance to Program Managers
    • c.       Generate monthly invoices according to the grants policy and procedures
    • d.      Generate accounts receivable JE’s at month end
    • e.      Process and close out grants according to policy and procedures
    • f.        Assist Federal and State Monitors
    • g.      Assist Auditors
    • h.      Maintain Grant files
    • i.        Follow up on outstanding accounts receivables

    10.  Perform other duties as required or assigned. 

    REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

    Knowledge of Principles and practices of public agency financial management including general and governmental accounting, fund accounting, general ledger accounting.  Principles and procedures of record keeping.  Office procedures, methods, and equipment including computers and applicable software applications such as Word and Excel in Microsoft Windows environments.

    Ability to gather, assemble, correlate, and analyze facts; to devise solutions to problems; to market programs, to prepare reports; to develop, evaluate, and interpret policies and procedures; and to train others.

    Must be able to establish and maintain effective working relationships with supervisors, coworkers, program participants, service providers, and the general public; demonstrate proficiency in both written and oral communication.

    Must be able to demonstrate a high level of professionalism and maintain a positive attitude, and a high level of confidentiality.

    Must have capacity to work in a multi-task work environment, either independently or as part of a team.

    ACCEPTABLE EXPERIENCE AND TRAINING:

    Experienced in accounting and financial operations.  Graduation from an accredited four-year college or university with major course work in accounting, finance, or related field relevant to the assignment is generally preferred; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. 

    If interested apply at www.tcog.com






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